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    More efficiency tips for coaches: Dealing with more than one email address and other communication ideas

    Dare I say it? Email is treated as if it's a dinosaur of the technological age. With text messaging, WhatsApp, WeChat, Viber, and dozens of other messaging apps available why does anyone use email anymore? It used to be that we lived in our email inboxes but now some of my colleagues and correspondents only check their email after I send them a text message saying 'Hey, I sent you an email!'

    Why is this? Email is still the most useful tool for important communication. Seriously, what can you do with an attachment in WhatsApp? But here's the thing: Email requires us to login to sometimes several different accounts to check all inboxes. It is this added burden, I think, that sees more and more people relying on inadequate or inappropriate services for business communication simply because the apps are easier to use. (A similar though separate issue is people using Facebook to replace websites. When you think your Facebook page is a website you have lost touch with reality and may need counseling.)

    Unlike phone numbers we can use email accounts for different reasons so having more than one email address usually makes sense. The solution to the avalanche of human misery caused by having to log into more than one email account is to have one master account that automatically checks all of your other accounts and imports any emails into the master inbox. Most email providers like Google and Yahoo support this service as well as email apps like Outlook, Thunderbird, and Mail.

    It takes only a few minutes to set up this kind of service and once it's done all of your email will appear in the master inbox no matter which account it comes from. Of course this doesn't force you to check your email, which apparently some people are loathe to do, but it is a step in the right direction.

    If you want to make your email even easier to check use Gmail or Yahoo as you email provider and set up your browser to automatically open your email account when you launch your browser.

    Another strategy would be to discard old email addresses that you no longer use. This is easier said than done though when you think about trying to remember all of your accounts and digging up old passwords. Sometimes it's easier to just walk away and simply ignore old, unused accounts.

    The point is that email is still an important communication tool and should not be discarded just become some apps are easier to use, or that our email environments have become cluttered with a plethora of useless addresses. The apps don't provide the same functionality as email and it bugs me that some people are convinced that sending a picture of a document is the same thing as sending the document itself. It's not, and if you already believe this then communication is never going to be one of your better skills.

    We've all dealt with unorganized individuals or people who seem to have just a few too many things going on to really concentrate on anything in particular. Coaching is an exercise in attentional focus. We need to keep our eye on the ball lest our athletes miss out on vital training content. This means we shouldn't clutter up our lives with inefficient work practices. Getting our personal administration practices together is one way to minimize distractions and help us focus on what's important.

    --------
    Bill Price (price@ussa-my.com) is the Chief Information Officer at USSA Malaysia in Kuala Lumpur.

    All articles

    Dietary sugar comes from lots of different sources - 15 October 2018

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    Swimming disputes in Sarawak highlight governance, development, and data issues - 23 October 2017

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    KL2017: Reporting individual sport results deserved better planning - 29 August 2017

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    Three problems facing Malaysian sport - 27 November 2017


    Understanding the role that intrinsic and extrinsic motivation play in the athlete development process - 20 November 2017


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    KL2017: Reporting individual sport results deserved better planning - 29 August 2017


    Is the SEA Games event program too big? - 21 August 2017


    Bicycling safety tips - 14 August 2017


    Can we please forget about ways to identify talent and just work on getting more athletes? - 07 August 2017


    The difference between sport and energy drinks - 31 July 2017


    Using the team selection process to boost motivation and increase athlete participation - 24 July 2017


    Physical education is not the same thing as physical activity - 17 July 2017


    LTAD: The Train to Train stage - 10 July 2017


    Training for performance vs. exercising for weight loss. Yes, there's a difference! - 03 July 2017


    LTAD: The Learn-to-Train stage - 26 June 2017


    When it comes to fitness, ROUTINE is the magic word - 19 June 2017


    Athletic training for youngsters - 12 June 2017


    Visualization and imagery in sports - 05 June 2017


    Young, single-sport athletes suffer more injuries and do not reach their full potential - 29 May 2017


    Transformational vs. transactional coaching - 23 May 2017


    Happy Teacher's Day! - 16 May 2017


    Footballing in Pyongyang? - 15 May 2017


    Will they come back tomorrow? The most important KPI for youth sport coaches - 08 May 2017


    Advice to parents of young athletes - 01 May 2017


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    "Where do athletes come from?" A paper presented at the Kuching sport psychology conference - 16 January 2017


    Understanding sport talent pathways - 09 January 2017


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    Physical literacy or physical education: Which is it? - 31 October 2016


    A foreign coach is not always the answer - 17 October 2016


    What is a therapeutic use exemption and is it cheating? - 03 October 2016


    Early sport specialization is still not a good idea - 19 September 2016


    What kind of data do we need to develop sports? - 12 September 2016


    The attrition and transformation models of sport development - 05 September 2016


    Solve for <X> - 29 August 2016


    Parental support is vital to sport success - 22 August 2016


    Artificial elimination of athletes from training and competition hinders sport development in Malaysia - 15 August 2016


    A sport development system vs. just being lucky - 08 August 2016


    The IOC is wrong: Russia should have been banned from Rio - 28 July 2016


    Building pyramids: A lesson in goal setting - 20 June 2016


    What if opportunity never knocks? - 13 June 2016


    Early sport specialization is not a good development strategy - 30 May 2016


    It's time to stop talking about BMI - 24 May 2016


    Happy Teachers' Day! - 16 May 2016


    USSA Malaysia at official Khidmat Negara 2.0 launch - 27 April 2016


    Changing the SEA Games event list ignores key sport development principles - 16 April 2016


    Welcome PLKN trainers! - 25 March 2016


    Malaysian youth are not overweight, but they're not active either - 15 February 2016


    Cycling coach hits the nail on the head - 5 February 2016


    McClung launches Healthy Lifestyle book at convocation ceremony - 01 January 2016


    Almost 500 graduates attend convocation at the Institut Latihan DBKL - 09 December 2015


    REMINDER: Deadline to register for convocation is 27 November! - 25 November 2015


    Convocation registration is now open! - 20 November 2015


    Coaching 'flow' - 11 November 2015


    The coach's role in creating a deliberate practice environment - 02 November 2015


    USSA Malaysia teaching Fit4Life module in Khidmat Negara pilot - 26 October 2015


    IDPESC convocation set for Thursday, 3 December - 29 September 2015


    When should athletes specialize in a single sport? - 11 September 2015


    Physical literacy: The Holy Grail of health, wellness, and sport development - 1 September 2015


    Selamat Hari Merdeka! - 31 August 2015


    IDPESC '14 grades are available in student portals - 29 August 2015


    IDPESC students should verify their personal information in the student portal - 26 August 2015


    Convocation lists for IDPESC 2014 are being finalized - 22 August 2015


    Ten minutes to aerobic fitness - 17 August 2015


    Revisiting the 10,000 hour rule: Practical thoughts on talent and practice - 10 August 2015


    The one-minute exercise program - 01 August 2015


    The power of 'not yet' - 20 July 2015


    20 things a physical education teacher knows that you don’t (part 2) - 13 July 2015


    20 things a physical education teacher knows that you don’t - 06 July 2015


    Playing football in class is not physical education - 29 June 2015


    Why is there no grade for the CEE 526 data submission? - 28 June 2015


    Let's stop trying to identify sport talent and start developing it - 22 June 2015


    Account recovery process streamlined - 19 June 2015


    Seeing and listening use different parts of the brain - 15 June 2015


    All IDPESC assignments and performance data is due by 30 June - 12 June 2015


    Ban the sit-up - 09 June 2015


    Assignments highlighted in red need to be resubmitted - 30 May 2015


    Age and sex of performance testing subjects are determined by their IC number - 23 May 2015


    Happy Teacher's Day! - 16 May 2015


    30 May deadline for second batch of IDPESC assignments - 12 May 2015


    USSA-MY gets new look - 11 May 2015


    1. Three problems facing Malaysian sport - 27 November 2017
    2. Dietary sugar comes from lots of different sources - 15 October 2018
    3. Who won the Malaysia Games? Selangor, but Terengganu is the real star of the show! - 01 October 2018
    4. What is the anaerobic threshold? - 06 February 2017
    5. Deliberate practice vs. late specialization - 24 September 2018
    6. Knowing the difference between a sports program and a sports team is the difference between high performance and poor performance - 23 January 2017
    7. "Naturalization is the key to sport success." Really? - 30 January 2017
    8. Malaysian schoolchildren study illustrates relative age effect - 13 February 2017
    9. Individualism vs. collectivism in sport - 26 December 2016
    10. Malaysia's sibutramine incident offers a glimpse into the complexity of the drugs in sport issue - 06 November 2017
    11. Some ideas for Malaysia's new sports minister - 14 May 2018
    12. A foreign coach is not always the answer - 17 October 2016
    13. Re-thinking the mission of Malaysia's sport associations - 03 September 2018
    14. USSA Malaysia at official Khidmat Negara 2.0 launch - 27 April 2016
    15. LTAD: The Train to Train stage - 10 July 2017
    16. Who won the SEA Games? - 04 September 2017
    17. USSA Malaysia teaching Fit4Life module in Khidmat Negara pilot - 26 October 2015
    18. You're out! BAM eliminates players from Super Series and Grand Prix Gold tournaments unless they join BAM program - 10 October 2017
    19. Understanding the role that intrinsic and extrinsic motivation play in the athlete development process - 20 November 2017
    20. Early sport specialization is not a good development strategy - 30 May 2016